Overview

Before this initiative, spec sheets across departments varied in format and branding, technical depth and clarity, and usability for internal staff and external clients. This lack of standardization often resulted in miscommunication between departments, errors in product configurations or expectations and lost sales opportunities due to unclear information

Objectives

Standardize Layout and Design
- Align with Valriya’s branding and ensure all spec sheets have a uniform structure.

Enhance Clarity and Readability
- Make technical information accessible to both staff and clients

Enable Easy Updates and Scalability
- Build templates that could be adapted across product lines with minimal overhead.

Improve Internal Workflow Efficiency
- Reduce time spent creating or interpreting product documentation.

Process

We identified key pain points in the existing process and collected input on what an ideal spec sheet should include. From this research, a standardized structure emerged. Each spec sheet would begin with a header containing basic product identifiers such as the sku, name, client, and a notes section. This would be followed by a product overview, a detailed specifications table listing dimensions, materials, and performance metrics, and visual elements such as annotated diagrams or photos. I then translated this structure into templates using InDesign, ensuring brand consistency through Valriya’s color palette, typefaces, and visual iconography.

Conclusion

After final revisions, the new spec sheet templates were documented and shared across Valriya's internal OneDrive. This initiative exemplifies how thoughtful design and cross-departmental collaboration can solve operational bottlenecks and enhance the overall quality of business communication. Today, Valriya’s spec sheets not only reflect the company’s brand identity but also serve as a reliable and scalable tool for product representation and client engagement.